Safe closing options

Safe and Efficient Signing and Closing Options

March 17, 2020

Ohio Real Title values the health and safety of our team, clients, customers, and communities we call home, above all else.  In response to the rapidly evolving situation regarding the novel coronavirus, COVID-19, we want to share the numerous choices our buyers and sellers have when it comes time to sign their closing documents.  We also want to share suggestions to increase the efficiency of the actual signing and closing. 

Prior to Closing:  Our closing teams can email PDF copies of your closing documents prior to signing and closing for your review.  We encourage you to review your papers ahead of time and to ask questions prior to your closing. This will greatly reduce the time spent signing your papers.  Questions are always welcomed during signing but the more that can be reviewed ahead of time the more efficient the process will be.

Cash Buyers:  As a cash buyer there are not any documents that need notarized and original documents are not required to be returned.  The total number of closing papers total less than 20 pages. Closing papers can be emailed via PDF, printed, signed and scanned back to us.  Closing papers can also be emailed via Docu-Sign and signed and returned electronically. Funds are required by the State of Ohio to be wired regardless of signing in person or remotely.  In person signings will continue to be available for those that require.

Traditional In-Person Closings for Sellers and Buyers/Borrowers: 

All buyers, sellers and borrowers can sign the traditional way by either coming to a closing room at any of our offices or by having one of our mobile closers come to you.  For anyone signing at one of our offices or with a notary the following procedures are in place: 

  • Notaries and any other staff that do not feel well will not do closings.
  • The number of people will be limited to the minimum needed to complete the closing.
  • All parties will follow proper distancing as appropriate.
  • Per customer pen usage. Customers will take the pen with them after signing.
  • Notaries will not shake hands and will wash hands and use proper cleaning procedures before and after a closing.

Non-Traditional Options Available for Sellers and Buyers/Borrowers:

  • Conference Room Closings with Notary ObservingOur notary will take a copy of your photo id upon arrival.  Having reviewed your documents prior to arriving, you will be ready to sign your papers while the notary watches from outside the conference room or through a conference room window.  The notary is available to answer questions as you go through your papers. When you have completed the signing the notary can then review the documents for accuracy and notarize your signature.
  • Outside of Office Closings with Notary Observing:  A copy of your photo ID is provided upon arrival.  Having reviewed your documents prior to arriving, you will be ready to sign your papers while the notary watches from another room or through a window.  The notary is available to answer questions as you go through your papers. When you have completed the signing the notary can then review the documents for accuracy and notarize your signature.
  • Parking Lot ClosingsVisit any of our offices as all have convenient and free parking.  A copy of your photo ID is provided upon arrival. The notary can make a copy if needed.  Having reviewed your documents prior to arriving, you will be ready to sign your papers while the notary watches from outside your car.  The notary is available to answer questions as you go through your papers. When you have completed the signing the notary can then review the documents for accuracy and notarize your signature.
  • Outdoor Closings:  As weather allows, choose a convenient outdoor location to meet.  A copy of your photo ID is provided upon arrival. The notary can make a copy if needed.  Having reviewed your documents prior to arriving, you will be ready to sign your papers with the notary.

These are unprecedented times and will continue to grow and change as the situation evolves. Until then, Ohio Real Title remains committed to providing exemplary title and escrow services with immeasurable customer service. We will continue to focus on valuing the health and safety of our team, clients, customers.  We will continue to provide timely updates.

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